AI Acceptable Use Policy

Introduction

At Goose Digital, we recognize the transformative potential of Artificial Intelligence (AI) in enhancing our digital marketing services, streamlining our operations, and driving innovation. As we incorporate AI tools into our workflows, it is essential to establish guidelines to ensure their ethical, legal, and responsible use.

Scope

This policy applies to all employees, contractors, and third-party service providers of Goose Digital. It covers the use of generative AI for social media, image creation, content production (short to long-form), data analysis, video production, and any other AI technologies adopted by the company.

Data Privacy and Confidentiality

1. User Consent:
   Ensure all data used with AI tools has been obtained with explicit consent from customers and is in compliance with relevant privacy laws (e.g., GDPR, CCPA).
2. Data Handling:
   Handle all personal and sensitive information with the utmost care, ensuring secure storage and data anonymization (where possible).
3. Confidentiality:
   Maintain confidentiality of data processed by AI tools, especially when dealing with client information or proprietary data.

Copyright and Intellectual Property

1. Respect for IP Rights:
   Use AI tools in a manner that respects the intellectual property rights of others. Do not use copyrighted material without authorization for AI-generated content creation.
2. Originality:
   Ensure that AI-generated content is original and does not infringe on the copyrights of third parties.
3. Attribution:
   Properly attribute AI-generated content where required or when using third-party data or models.

Approved Tools and Technologies

1. Authorized Tools:
   Employees are only permitted to use AI tools and technologies that have been vetted and approved by Goose Digital’s IT department.
2. Compliance:
   Approved tools must comply with data protection regulations and not pose security risks to the company’s digital infrastructure.

Usage and Approvals

1. Prior Approval:
   Employees must obtain prior approval from their department head before using AI tools for projects or tasks.
2. Responsible Use:
   AI tools should be used responsibly and ethically, with consideration for their impact on society, the economy, and the environment.
3. Transparency:
   When using AI-generated content externally, disclose the use of AI where it is ethical and legally required to do so.

Training and Awareness

1. Education:
   Goose Digital will provide training and resources to ensure employees understand how to use AI tools in compliance with this policy.
2. Awareness:
   Employees are encouraged to stay informed about the ethical implications and best practices related to AI usage.

Enforcement and Compliance

1. Monitoring:
   Goose Digital reserves the right to monitor AI tool usage to ensure compliance with this policy.
2. Violations:
   Violations of this policy may result in disciplinary action, up to and including termination of employment or contract.
3. Updates:
   This policy will be reviewed and updated regularly to reflect changes in technology, legal requirements, and industry best practices.